HR Manager

JOB DESCRIPTION AND RESPONSIBILITIES

• Overall Administration and Human Resource Management.
• Implementation of HR policies (Recruitment, Selection, Performance Appraisal, Compensation Management, Leave Policy, Travel Policy etc.) for bringing out the best from employees.
• Handling contractual management systems including commercial contracts.
• Employees engagement and welfare initiative.
• To ensure effective systems in time office.
• Payroll & its related functions.
• Legal Compliance under Labour Laws.
• To ensure Employees Grievance Redressed Procedure.
• Work on annual increments, promotions, transfers and separations.
• Resolving employees queries, payroll, benefits;
• Closely interacting with Government Authorities on various administrative matters; liaising with Govt.
• Officials (Police, Labour Office, RTO, Electricity, Water, Telecom, PF Office, etc.), Social & Political Group.
• Management of Administrative functions: Security, House Keeping, Contract Labour Management, Training & Development.
• Monitoring office activities and maintenance of attendance, various rules, holidays calendars, work schedules and leave record necessary for processing payrolls of employees.
• Drafting of letters for various Ministries/various Govt. authorities.
• Other duties as may be assigned by management from time to time.
• Recruitment and Retention.
• Develop and oversee the recruitment process.
• Review job advertisements prior to posting, screen CVs, conduct telephone
• screenings, coordinate interview teams, and participate in interviewing candidates.
• Ensure candidate documentation is collected and recorded/filed.
• Oversee all staff engagement for the country office and manage the new hire orientation and exit process.
• Compliance and record-keeping.
• Annually review the Personnel Handbook and recommend amendments needed due to changes in local conditions or labor laws.
• Manage time clocking system for office and ensure timely submission, approval,accuracy, and filing.
• Monitor compensation and ensure internal equity, compliance, and benefits are met.
• Facilitate job analysis and update job descriptions.
• Payroll and Budget.
• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Review employee final payments for accuracy and compliance with labour laws.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Ensure smooth running of all administrative functions in the country office.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Training, Development and Performance Maintenance.
• Make recommendations by undertaking employee training and development;
• Oversee the coordination and implementation of annual performance reviews.
• Employee Relations.
• Coach, counsel, and discipline employees.
• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
• Initiate, coordinate, and enforce systems, policies, and procedures.

KNOWLEDGE AND SKILLS

• Administration, HR related knowledge.
• Ability to carry out discussions with various Central and State Governments Departments.
• Skills in organizing resources and establishing priorities.
• Knowledge of the sector and factor directly / indirectly influencing it.
• Ability to contribute to knowledge management systems and procedures.
• Decision making ability.
• Analytical ability.
• Ability to foster collaborative work environment in a multi-cultural and multi-ethnic environment.
• Strong interpersonal skills and the ability to work effectively with wide range of constituencies in a diverse community.
• Ability to communicate effectively, both orally and in writing.